Sales Administrative Assistant - Doubletree by Hilton Abilene

Profile

Join us in the exciting opening of Abilene's FIRST full-service hotel, DoubleTree Abilene Downtown Convention Center (https://www.hilton.com/en/hotels/abidtdt-doubletree-abilene-downtown-convention-center/) ! We are looking for a to join our team!

Scheduled to open in Summer 2023! The new DoubleTree by Hilton will bring 200 guest rooms, 23k sqft of meeting space, 4 F&B outlets, and other heart-warming amenities to Abilene’s bustling arts and business district. Guests and convention goers can stay within walking distance of event venues, restaurants, breweries, shops, museums, and the city’s famous storybook sculpture collection.

The Sales Administrative Assistant provides the General Manager and the Sales, Catering, and Events team with administrative and clerical support.

What will I be doing?

·Responsible for initiating the preparation of proposals and/or contracts to advise prospective

customers primarily of the hotel guest rooms, but also meeting space and/or banquet date, space and rate availability.

·Responsible for initiating reservations for group attendees, preparing rooming lists, revising existing reservations, building group blocks in the PMS as needed. Communicating to external customers any communication deemed necessary by the event service managers.

·Assist the Sales Managers upon request to conduct site inspections with potential customers, visiting guest rooms, meeting space and banquet facilities, as well as other hotel facilities.

·Data entry using Delphi, Microsoft Word and Excel.

·Copying and distributing of internal/external letters, forms, bookings, contracts, resumes, room lists, schedules, and mail. E-mail correspondence directed by managers as needed. Filing, faxing, and distribution of incoming/outgoing mail. Making travel arrangements or performing other general office duties

·Answer telephone and assist internal and external guests with requests.

·Assists on special projects as needed

What are we looking for?

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:

Hospitality - We're passionate about delivering exceptional guest experiences.

Integrity - We do the right thing, all the time.

Leadership - We're leaders in our industry and in our communities.

Teamwork - We're team players in everything we do.

Ownership - We're the owners of our actions and decisions.

Now - We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes:

Quality

Productivity

Dependability

Customer Focus

Adaptability

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands (http://jobs.hiltonworldwide.com/our-brands/index.php) . Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

Job: Sales

Title: Sales Administrative Assistant - Doubletree by Hilton Abilene

Location: null

Requisition ID: HOT09HUH

EOE/AA/Disabled/Veterans

Company info

Hilton Worldwide
Website : http://www.hiltonworldwide.com